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Job Description
As a Coordinator, you are responsible to provide a full range of secretarial and administrative support activities to ensure smooth operation of the designated department. Your role will include key responsibilities such as:
• Generate and maintain an organised, systematic and updated filing system (hard copies and hard disk back-up), in order to ensure easy accessibility to required data
• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
• Maintain a prompt and accurate follow up and trace system for the correspondence
• Maintain adequate stock of office supplies, initiate requisition to replenish
• Prepare, assemble and distribute various reports and documents. Ensure all periodic reports are submitted on time
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Ensure all incoming email requests and queries are handled promptly, acknowledgement should be sent within 24 hours. Email correspondence must be professional
• Arrange for various meetings and take minutes
• Function as an administrative link to ensure that all parties receive the relevant information respectively
• Report any equipment failure / problems to the Engineering Department
• Participate in any Training / Development schemes as recommended by the Senior Management
Skills
Education, Qualifications & Experiences
You should have a university degree in a related discipline with preferable experience within the same role. You must be a computer literate and fluent in both oral and written English.
Knowledge & Competencies
The ideal candidate will be courteous, able to work with minimal supervision. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:
Understanding Hotel Operations
Effective Communication
Planning for Business
Supervising People
Understanding Differences
Supervising Operations
Teamwork
Adaptability
Customer Focus
Drive for Results
Job Details
About This Company
Rotana Corporate Office
Hospitality & Accomodation Abu Dhabi, United Arab Emirates https://www.rotana.com/Rotana Hotel Management Corporation PJSC (Arabic: روتانا) is a hotel management company in the Middle East, Africa, and the Balkans. It has a portfolio of over 100 properties in 26 cities and operates five sub brands which include Rotana Hotels & Resorts, Centro Hotels by Rotana,Rayhaan Hotels & Resorts by Rotana, Arjaan Hotel Apartments by Rotana, and The Residences by Rotana. Rotana was founded in 1992, by a partnership between two visionary thinkers, Nasser Al Nowais and Selim El Zyr. Operating as Rotana, it opened its first property, the Beach Rotana Abu Dhabi in 1993 and is today one of the leading hotel management companies within the Middle East, Africa, Eastern Europe and Turkey. Rotana combines a unique understanding of the culture and communities of the Middle East with the collective expertise of an executive team contributing to years of international experience in the service industry.