Finance - Receiving Agent

We are currently seeking for passionate and dynamic Finance professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

As a Receiving Agent you are responsible for managing the receiving function in a timely, smooth and efficient manner while ensuring all goods procured at the Hotel meets our quality requirements and in accordance with our policies, procedures and standards.

General Duties and Responsibilities: 

• Ensure that all items received at the Hotel are in conformance with the LPO, Hotel Policies and Hygiene Standards. Prior to receiving, the goods must be physically inspected as necessary for count, weight and other visually identifiable product specifications
• Ensure that the inspected goods are delivered to relevant department and necessary acknowledgements are obtained from Department Head or representative
• Review supplier invoices and ensure that they are original with copy, numbered, itemised with clear description and free from clerical errors. Acknowledge satisfactory delivery with Hotel Seal and signature
• Ensure that the Supplier invoices are processed in FBM as per standards and in a timely manner
• Review and process the Deviations Report, Outstanding Order Report as per Hotel Standards
• Review on a weekly basis Outgoing Records (OR) for serial control and completeness.
• Identify OR that is outstanding and highlight it to Department Heads in the Outstanding Outgoing Record Report as per Hotel Standards
• Develop and maintain manual and computer filing system and ensure that the files are properly named, catalogued and access is restricted to authorised persons

Environment, Health & Safety Responsibilities:

1.To comply with all policies and procedures of EHSMS.

2.Ensure relevant EHS information is provided to all colleagues in an appropriate manner.

3.Ensure colleagues within the section are following EHS policies and procedures.

4.Monitor the colleagues are handling / using all provided resources, facility and tools in a safe manner.

5.Assist in identification of risks/aspects, implement corrective action and arrange monitoring where required.

6.Provide sufficient supervision through technical guidance and support.

7.Ensure facilities are appropriately provided for safe storage, handling and transport of hazardous substance.

8.Make sure to report all incidents and injuries to the Department Heads / Section Head.

Education, Qualifications & Experiences

You should have a degree in hotel management or accounting and at least one year previous experiences within a hotel environment. Excellent verbal and written English communication skills and computer literacy is a must, while knowledge of Opera, Micros, FBM and SUN System an asset.

Knowledge & Competencies

The ideal candidate will be an analytical, pragmatic thinker with a high level of integrity and professionalism. You are result oriented, able to adjust priorities and manage time wisely in a fast-paced environment and maintain a fair, consistent set of standards. You are proactive and flexible, while possessing following additional competencies: 

Understanding Hotel Operations

Teamwork

Planning for Business

Supervising People

Understanding Differences

Supervising Operations

Effective Communication

Adaptability

Customer Focus

Driving for Results