Human Resources - Human Resources Clerk

We are currently seeking for passionate and dynamic guest focused Human Resources professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our colleagues.

Besides taking care of administrative tasks accurately and timely, as a Human Resources Clerk you are responsible for all activities and tasks related to the wellfare and engagement of the colleagues. The right candidate has a strong interest in organizing engaging activities and a passion to care for the colleagues wellfare as well as an aim to make the colleagues feel at home and appreciated. 

Your role will include key responsibilities such as:

Colleague Wellfare:

• Organize and coordinate colleague welfare activities to ensure increased colleague satisfaction
• Organize and communicate the Birthday Celebration as well as in charge of all preparation such as poster, game and gifts
• Organize of engagement activities for the colleagues
• Organize the monthly team gathering for all the colleagues in the hotel
• Lead the colleague well-fare committee
• Organize team outings, sports events and departmental competitions
• Organize the annual colleague party 
• Initiate medical campains for awareness for the colleagues
• Visit sick colleagues
• Updatethe colleagues Facebook page with inspirational reminders and activities updates
• Obtain colleague discounts in companies outside the hotel such as restaurants, boutiques, amusement parks, etc.
• Updating the notice boards to keep all the colleagues informed of the HR and Colleague Wellfare activities 

Administration:

• Courier related documents
• Rota & attendance sheet
• Filing: ensure accuracy of documentation and filing, all admin related box files should be maintained well-organized and up to date at any time.
• Organization of shared drive and keeping all folders up to date
• Jana order & requests: prepare requisitions to ensure stock is maintined and adequate items and stationary are available for a smooth Human Resources operation
• Prepare letters for colleagues (e.g. bank, embassy, etisalat) and ensure that the colleagues are provided with all needed forms
• Managing finger print maching entries
• Preparing of Ratibi cards (maintining database, enrolment, distribution, filing)
• Process the bank account of the colleagues and communicate with the bank consultant any discrepancies
• Work together with the nurse to arrange Daman Cards: renewal, cancellation, new arrivals, managing collection and filing of cards following a tracking system. As well as organize vaccination and medical (enrolment, tracking, scheduling, distribution, renewal, filing) and related tasks.
• Take care of sick leaves & prepare monthly colleagues sick leave report as well as sick leave expense reports
• Travel insurance for colleagues, upon request

Environment, Health & Safety Responsibilities:

• To comply with all policies and procedures of EHS manual.
• Adopt work practices that support EHS programs.
• Take reasonable care not only for the safety of his/her own health but also for the safety of other people who may be affected by their conduct in the work place.
• Look for guidance for all new or modified work procedures.
• Make sure to report immediately any hazardous conditions, near misses and injuries to the supervisor.
• Must not intentionally place at risk the health or safety of any person in the workplace.
• Must be involved in training and other environment, health and safety activities where required.
• Handle / use all provided resources, facility and tools in a safe manner.
• Wear personal protective equipment as provided and instructed.
• Ensure to use equipment in compliance with appropriate guidance without intentional interference or misuse.

Education, Qualifications & Experiences

You should have a degree in a related discipline with preferable previous experiences within the same field. You must be a computer literate, ideally with proficiency in a computerized payroll system and fluent in English.

Knowledge & Competencies

The ideal candidate will be helpful, self motivated and with a positive attitude. You have the ability to think laterally and have strong social skills and a presence, enabling you to interact and deal with employees effectively. You portray a fair, friendly style and be easily approachable for colleagues on all levels, while possessing following additional competencies:

Understanding the Job
Taking Responsibility
Recognizing Differences
Customer Focus
Adaptability
Teamwork