Materials - Buyer

We are currently seeking for passionate and dynamic Materials professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

The Buyer is responsible to execute, complete and order all daily allocated and authorized purchase requests and orders concerning Hotel and Storerooms needs.

General Duties and Responsibilities: 

• Complete all administrative procedures concerning allocated requests and orders, upon receiving through the system till item/service physically delivered or rendered to the property
• Select the best  price & quality quotations, for all received orders, upon order allocation confirmation, while ensuring the best delivery schedule based on understanding need and vendors stated period
• Clarify any concerns regarding received purchase requests data, concerning description, units, quantities and specifications, directly with the initiating department personnel
• Coordinate with buyers on all matters concerning allocated requests, best practices to process (quotes) and complete (delivery) within logical time period
• Verify and follow up on all pending orders (approved & under approval) through system reports or by reporting any concerns
• Ensure that all approved & authorized purchase orders are timely forwarded (faxed or delivered) to the concerned vendors
• Follow up on daily market list deliveries and reports any discrepancies
• Review and update all personally entered (locked) price quotations, supplier’s data, and date validity
• Co-ordinate with vendors for new products available in the market to serve as possible alternatives for used products, informs concerned and request samples for onward testing purposes, providing that product is of same quality & better price
• Inform through market knowledge, special offers, discounted products, cost saving substitutes and possible brand shortages, serving the benefit of the property

Environment, Health & Safety Responsibilities:

1.To comply with all policies and procedures of EHSMS.

2. Ensure relevant EHS information is provided to all colleagues in an appropriate manner.

3.Ensure colleagues within the section are following EHS policies and procedures.

4.Monitor the colleagues are handling / using all provided resources, facility and tools in a safe manner.

5.Assist in identification of risks/aspects, implement corrective action and arrange monitoring where required.

6.Provide sufficient supervision through technical guidance and support.

7.Ensure facilities are appropriately provided for safe storage, handling and transport of hazardous substance.

8.Make sure to report all incidents and injuries to the Department Heads / Section Head.

Education, Qualifications & Experiences

You should ideally have a degree with previous experiences in stores, purchasing and receiving, preferable within a hotel environment. Good Command of English communication skills and computer literacy are essential, while knowledge of Opera, Micros, FBM an asset.

Knowledge & Competencies 

The ideal candidate will be an analytical, pragmatic thinker with the ability to process information and merchandise through computer systems. You are able to adjust priorities and manage time wisely in a fast-paced environment and maintain a fair, consistent set of standards. You are proactive and flexible, while possessing following additional competencies: 

Understanding Hotel Operations

Effective Communication

Planning for Business

Supervising People

Understanding Differences

Supervising Operations

Teamwork

Adaptability

Customer Focus

Drive for Results