Coordinator - Kitchen

As a Coordinator, you are responsible to provide a full range of secretarial and administrative support activities to ensure smooth operation of the Kitchen department. Your role will include key responsibilities such as:

• Generate and maintain an organised, systematic and updated filing system (hard copies and hard disk back-up), in order to ensure easy accessibility to required data

• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle

• Maintain a prompt and accurate follow up and trace system for the correspondence

• Maintain adequate stock of office supplies, initiate requisition to replenish

• Prepare, assemble and distribute various reports and documents. Ensure all periodic reports are submitted on time

• Keep calendar constantly updated to facilitate appointment and meeting schedules

• Ensure all incoming email requests and queries are handled promptly, acknowledgement should be sent within 24 hours. Email correspondence must be professional

• Arrange for various meetings and take minutes

• Function as an administrative link to ensure that all parties receive the relevant information respectively

• Report any equipment failure / problems to the Engineering Department

• Participate in any Training / Development schemes as recommended by the Senior Management

Education, Qualifications & Experiences

You should have a university degree in a related discipline with preferable experience within the same role. You must be a computer literate and fluent in both oral and written English.

Knowledge & Competencies

The ideal candidate will be courteous, able to work with minimal supervision. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:

Understanding Hotel Operations
Effective Communication
Planning for Business
Supervising People
Understanding Differences
Supervising Operations
Teamwork
Adaptability
Customer Focus
Drive for Results